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Privacy Policy

AccuZIP Commitment to Preserving Your Privacy

Your privacy is important to us. To better protect your privacy we provide this notice explaining our online information practices and the choices you can make about the way your information is collected and used. To make this notice easy to find, we make it available on our homepage and at every point where personally identifiable information may be requested.

The Information We Collect

This notice applies to all information collected or submitted on the AccuZIP Inc website. On some pages, you can order products, make requests, and register to receive materials. The types of personal information collected at these pages are:

Name
Address
Email address
Phone number
Credit/Debit Card Information
(etc.)

The Way We Use Information

We use the information you provide about yourself when placing an order only to complete that order. We do not share this information with outside parties except to the extent necessary to complete that order.

We use the information you provide about someone else when placing an order only to ship the product and to confirm delivery. We do not share this information with outside parties except to the extent necessary to complete that order.

We use return email addresses to answer the email we receive. Such addresses are not used for any other purpose and are not shared with outside parties.

You can register with our website if you would like to receive our newsletter as well as updates on our new products and services. Information you submit on our website will not be used for this purpose unless you fill out the registration form.

Finally, we never use or share the personally identifiable information provided to us online in ways unrelated to the ones described above without also providing you an opportunity to opt-out or otherwise prohibit such unrelated uses.

AccuZIP, Inc. does not sell, rent, or otherwise provide your personal information sent through the NCOALink™ process to outside marketers. The entire NCOALink™ process is completely secure by use of 128Bit encryption and double password protection on all processed files.
Our concern for security is the same as yours. We take great pride in the level of integrity, security and anonymity of our Licensed NCOALink™ system.

Our Commitment To Data Security

To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online.

Data security and integrity is our number one priority. All files transferred to and from our licensed NCOALink site are done through a secure username and password protected FTP connection. The only information that

AccuZIP6 sends to the server for processing is 128-bit encrypted and 32-bit password files that contain the name and address information.

Strong Encryption is always applied to a file after compression. The block oriented algorithms all operate in Cypher Block Chaining (CBC) mode.  The block size used for AES encryption is 16.

A random and unique 32-bit password is also used to provide rock-solid security to the file.  No user-identifiers are provided with the file so hackers could never identify the file as coming from a particular source.

No private information is included in the file, other than the name/firm and standardized address for creating hash-values for NCOALink lookup purposes only.  All information is processed in memory and deleted from memory when the file is completed processing.  Only COA result data, not the original data is transmitted back in an encrypted and compressed format so there is no "link" between the original data and the new data during upload/download.

A "key" file that resides on the customers computer is the only way the original data can be updated with the new COA data, thus rendering the individual files useless.

Before the information leaves your location, the file is encrypted using 128 bit encryption and compressed 10:1 using WinZip compression algorithm.  All of the encrypted data is secured with two unique passwords, randomly

generated using 32-bit password creation algorithm.   Each file name is unique, randomly generated and anonymous.

All files must be uploaded in its entirety as our decryption software does a bit-by bit analysis of each file during decryption to ensure that the entire file has been uploaded properly.  After the data is completely uploaded, the file is decrypted and processed through our licensed NCOALink service. There is never any human interaction and the files are always processed automatically and anonymously.

When the NCOALink process is completed, the national-change-of-address (NCOA) result records are encrypted and password protected using the same technology as above, then uploaded back to your computer where they are decrypted and the data is updated automatically with no user interaction.  A typical file of 100,000 records would take approximately 1-minute to process.

It took us nearly one year to get our Electronic and Physical Security approved by the USPS.  Our concern for security is the same as yours.  We take great pride in the level of integrity, security and anonymity of our Licensed NCOALink system.

Compliance Information

AccuZIP, Inc. is in compliance with HIPAA, HITECH, and SOC 2 Type I Standards, the leading Security Standards for the Software as a Service Industry. As a Software as a Service provider, our valued customer partners can take ease in knowing that their data is hosted and processed with a HIPAA and SOC 2 compliant hosting provider. All of these additional privacy and security measures allow our customer partners the peace of mind to know that their data is protected at the highest level in all states, both during transmission and at rest.

How To Contact Us

Should you have other questions or concerns about these privacy policies, please call us at (800) 233-0555 or send us an email at support@accuzip.com