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Postal Service Allows a Grace Period for Implementation of the USPS Electronic Postage Statement Requirement for BMEU Domestic Mailings

January 23, 2024

To provide mailers additional time to comply with the discontinuance of hardcopy postage statements policy change, there will be a limited-time grace period. During the grace period, the Postal Service will continue to accept and process hard copy postage statements that are presented to PostalOne! locations.

The Postal Service will allow this grace period following the implementation of this policy change on January 28, 2024. This grace period is effective through March 31, 2024. At that time, mailers will be required to comply with the new policy change and submit their BMEU Domestic postage statements electronically. Mailers are encouraged to adopt the new policy as soon as possible.

A Federal Register Notice (FRN) with the final ruling on the discontinuance of hardcopy postage statements was published April 25, 2023, effective January 28, 2024.  Federal Register - Hardcopy Postage Statements Discontinued.

The Postal Service is discontinuing the use of hardcopy postage statements to improve efficiency by expediting the acceptance of commercial mail.  Except for Electronic Verification System (eVS®) mailings, all domestic commercial mailings must use an approved electronic method to transmit a postage statement to the PostalOne!® system. 

  • Mailers should be aware that there are approved third-party software options available on PostalPro, such as AccuZIP6 Mailing Software
    • Electronic documentation by eDoc submission can decrease the quantity of undocumented errors.
    • Mailers that are currently working with an approved software vendor should contact their software provider for electronic submission solutions. Electronic submission may already be an option.

RELATED TECHNOTE

Submit USPS Electronic Postage Statement in 3 steps

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