By default, AccuZIP6 displays your data in what we call a List View format and displays all of the records. This basically means that the data will be displayed in a spreadsheet format on your screen. You can view sets of records in the program using the Show pop-up located in the interface bar at the top of the List View window, as shown below, or by selecting Show from the Select menu.
Show Drop-down Menu
When you Show a set of records, AccuZIP6 puts the balance of your data in the background and does not include it in various processes throughout the program. For example, AccuZIP6’s Presort will only process records Showing on your screen, and, when you are Interacting with the USPS Database, only the records that are Showing will be used in batch interaction.
If you wanted to use only deliverable records in a Presort, you would choose Show>Deliverable from the Show drop-down. Alternatively, if you wanted to perform a non-automation Presort on both your Multi-matched and Undeliverable mail, you would choose Show, Deliverable and then choose Show, Background prior to Presort. The Export feature also saves only records that are showing on the screen.
When you use the Show feature, AccuZIP6 displays the count of the Selection in red at the bottom of the window. When you Show all of the records or are in default List View, the program will display the total record count in black.
When you use the Show feature, the data becomes a Selection of records. To process the Selection in many of the features in AccuZIP6, you will choose the Selection scope radio button. See Consistent Window Formats for more information on scope radio buttons.
The groups of data that can be displayed using the Show pop-up are explained below:
All Records - Shows all records in your list.
Deliverable - Shows only Deliverable records in the list. Includes only records that have been assigned a valid ZIP+4 and barcode and achieved a "V" in the STATUS_ field during Validation.
Undeliverable - Shows only Undeliverable records in the list. Includes only records that did not get assigned a valid ZIP+4 and barcode and achieved an "N" in the STATUS_ field during Validation.
Multi-matched - Shows only Multi-matched records in the list. Includes only records where the program found multiple address matches and achieved an "M" in the STATUS_ field during Validation.
Not Attempted - Shows only records that have not been Validated. This is useful when you are adding new records to an existing list and you only want to Validate the new records as the other records have already been Validated.
Not ZIP+4 Coded - Shows only records that did not receive a valid ZIP+4 and barcode, as well as any multi-matched, invalid zip code, and unattempted records. Use this option to see all invalid records in your list with one click.
Invalid ZIP Codes - Shows only records that do not have a valid 5-digit ZIP code. All ZIP codes in the list are compared to the US ZIP database during processing. If the ZIP code does not exist in the US ZIP database the ZIP is invalid.
Marked - Shows only records that include an "X" in the field named X. For information on Marked records see the Marking Records topic.
Deleted - Shows only records that are tagged for deletion. For information on deleting records see the Deleting Records topic.
Marked and Deleted - Shows only records that include an "X" in the field named X and are tagged for deletion.
Background - Shows the Background of the existing data selection.